Trucking Logistics Document Solution
Challenge
Cataloging all manner of trucking documents that include things like work orders with weights, scale tickets, proof of deliver tickets and much more
Solution
Most of these documents are initially printed with a bar code that includes the type of document and the transaction number it is for. Each document is scanned to a network folder. From there a process running in the background identifies the document, renames it according to the bar code, and catalogs and cross-references it the database so all users in our business application can see the documents related to a specific transaction. No need to use OCR technology and program different positions on the document where the OCR reading can find transaction #. A bar code anywhere at any angle will be interpreted and processed correctly, all in the background. And there is a process for handling the rare document that doesn’t have a barcode or the barcode is unreadable.
Results: All pertinent documents are cataloged electronically and available for easy access. No more time spent sifting through stacks of paperwork to find the required supporting documents to collect a bill or comply with a customer’s or vendor’s request. Everything is right there, easily accessible and can quickly be e-mailed or faxed right from the user’s workstation.
Challenge
Cataloging all manner of trucking documents that include things like work orders with weights, scale tickets, proof of deliver tickets and much more
Solution
Most of these documents are initially printed with a bar code that includes the type of document and the transaction number it is for. Each document is scanned to a network folder. From there a process running in the background identifies the document, renames it according to the bar code, and catalogs and cross-references it the database so all users in our business application can see the documents related to a specific transaction.
Results: All pertinent documents are cataloged electronically and available for easy access. No more time spent sifting through stacks of paperwork to find the required supporting documents to collect a bill or comply with a customer’s or vendor’s request. Everything is right there, easily accessible and can quickly be e-mailed or faxed right from the user’s workstation.
